How do you calculate a janitorial bid?

Divide the cleanable square footage by your production rate to get hours per visit, multiply by visits per month and the burdened hourly wage to get labor cost, add supplies and overhead, then divide total cost by (1 − target profit margin) to get the monthly bid.

What is a production rate in commercial cleaning?

The production rate is how many square feet one cleaner can service per hour. Routine office cleaning is often in the 2,000–4,000 sq ft per hour range; medical facilities, restrooms and detailed work are slower, open warehouse space is faster.

How do I price cleaning per square foot?

Calculate the full monthly bid from labor, supplies, overhead and margin first, then divide it by the square footage. Quoting a flat per-square-foot rate without that build-up ignores visit frequency and site difficulty.

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Janitorial Bid Calculator for Commercial Cleaning

Price an office, clinic or retail cleaning contract from the ground up: square footage, production rate, visits, wages, supplies and overhead. Get the monthly bid, price per visit and price per square foot, then download it as Excel.

Load Preset:

Building & Labor Inputs

Account / Building Name

Cleanable Area (sq ft)

Floor area cleaned each visit.

Production Rate (sq ft / hour)

Routine office: ~2,000–4,000. Medical and restroom-heavy sites are slower.

Visits per Week

Nightly weekday service = 5.

Cleaner Hourly Wage ($)

Base pay before taxes.

Labor Burden (%)

Payroll taxes, workers comp, benefits.

Supplies (% of labor)

Chemicals, liners, paper, equipment wear.

Overhead (% of direct cost)

Insurance, supervision, vehicles, office.

Target Profit Margin (%)

Share of the final price kept as profit.

Bid Summary

Monthly Bid

$673.50

Price per Visit

$51.81

Hours per visit:1.67 h

Labor hours per month:21.7 h

Labor cost (with burden):$442.00

Supplies:$26.52

Overhead:$70.28

Total monthly cost:$538.80

Monthly profit:$134.70

Price per sq ft per month:$0.135

Effective billing rate:$31.08 / h

Free, no signup. Live formulas you can reuse for every account.

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Commercial Cleaning Bid Calculator & Contract Tracker

Bid multiple buildings, track signed contracts, crew hours and margin per account in one macro-free Excel workbook.

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How to Bid a Commercial Cleaning Job

Measure the cleanable area during the walkthrough and note restrooms, break rooms and hard floors that slow the crew down.
Pick a production rate. Hours per visit = square feet ÷ sq ft per hour. 5,000 sq ft at 3,000 sq ft/hour is 1.67 hours.
Convert to monthly labor. Visits per month = visits per week × 4.33. Multiply hours by the wage plus labor burden.
Add supplies and overhead as percentages so they scale with the size of the job.
Apply margin on price, not cost. Monthly bid = total cost ÷ (1 − margin). A 20% margin on $1,000 of cost is a $1,250 bid, not $1,200.

Monthly bid = (Labor × (1 + burden) + supplies + overhead) ÷ (1 − profit margin)