Trucking Load Ledger: Cost Per Mile, Deadhead & IFTA Fuel Tax Estimate
Loaded vs deadhead miles, revenue and cost per mile, driver pay and profit on every load, plus a quarterly IFTA miles-and-gallons estimate by state.
What This Workbook Does
Load ledger with loaded and deadhead miles, linehaul, fuel surcharge, detention, lumper, TONU and direct costs, giving revenue per loaded mile and per total mile
Cost of every load from the fixed monthly costs and per-mile costs in Settings plus the average fuel price you actually paid, ending in net profit, cost per mile and a Loss / Thin / Profit flag
Driver pay per load as a percentage of gross revenue or cents per mile, chosen per load, and an optional dispatch fee percentage
Fuel purchase log by state with gallons, price per gallon and fuel cost
State mileage log per load with a check against the load's total miles
IFTA estimate for the quarter in Settings: miles and tax-paid gallons by state, fleet MPG, net taxable gallons and net tax at the rate per state you enter
Cost-per-mile build-up (fixed, fuel, maintenance and tires, driver, dispatch, direct) and the rate per loaded mile needed to break even or hit your target margin
Dashboard with gross revenue, net profit, net per mile, deadhead share, IFTA estimate, results by broker and a monthly chart
Worksheets Included
10 TabsUniversal Windows & Mac support with dynamic arrays
Runs in browser on office.com with free Microsoft account
Pure .xlsx formulas. Never blocked by corporate IT antivirus
Receive both a clean blank file and pre-filled sample rows
Frequently Asked Questions
Does this template require enabling macros or VBA code?
No. All Datasheetly templates are 100% macro-free (.xlsx). They rely on native modern Excel formulas (XLOOKUP, SUMIFS, LET), never trigger antivirus blocks, and are completely safe for corporate computers.
Are there any recurring subscriptions or extra fees?
None whatsoever. You make a single one-time payment of $9 and own the DRM-free Excel workbook files forever. No monthly recurring charges, no per-seat fees, and no cloud lock-in.
What software versions are required to run this workbook?
Datasheetly workbooks are engineered for modern Microsoft Excel: Microsoft 365 (Windows & Mac), Microsoft Excel 2021+, and Excel for Web (free online via office.com with any Microsoft account). Because our models leverage modern dynamic array formulas (LET, XLOOKUP, FILTER, SUMIFS) and native Excel structured tables, they are designed exclusively for Excel. Older legacy releases (Excel 2019/2016) and third-party spreadsheet viewers do not support these modern formula engines.
Do I receive clean blank files for my company data?
Yes! In your download vault, you receive two separate workbooks: a Sample Data Workbook (with realistic pre-filled rows to inspect formulas) and a Clean Blank Workbook (with all formulas and formats ready for your live data).
What if the template doesn't meet my business needs?
Every purchase is backed by our 30-Day Defect & Satisfaction Guarantee. If any formula fails or the template does not perform as documented, simply contact support for an immediate resolution or refund.
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Datasheetly spreadsheet workbooks and templates are operational productivity calculation tools provided for informational purposes only. They do not constitute certified public accounting (CPA), legal, tax, or medical advice. Templates are not certified or intended for the storage of protected health information (PHI) under HIPAA regulations or fiduciary client trust accounts without independent compliance review. Users are advised to review all financial and operational outputs with a licensed CPA, attorney, or qualified professional before taking formal financial or operational actions.