Employee Expense Reimbursement Log with Policy Caps, Receipt Checks & Petty Cash
Check employee expenses against per-diem style caps and a receipt threshold, see what is ready to reimburse, and track a petty cash fund.
What This Workbook Does
Per-unit policy caps by category (for example a nightly hotel cap or a daily meal cap) multiplied by nights or days, with the over-cap amount removed from what is allowed
Receipt-required flag for any claim above the threshold you set, with categories you can exempt, and a Missing Receipt hold
Mileage priced at the per-mile rate you enter in Settings
Estimated deductible amount: meals at the percentage you set (50% in the sample), other categories in full. An estimate, not tax advice
Employee totals: claimed, allowed, ready to pay, on hold and paid, as a reimbursement batch list
Department travel and expense budget against allowed spend this year, with an Over Budget / Near Limit / OK status
Petty cash imprest fund: open vouchers, cash on hand and the amount needed to replenish
Printable reimbursement voucher for one employee listing their ready-to-pay lines, with employee, manager and finance signature lines
Worksheets Included
10 TabsUniversal Windows & Mac support with dynamic arrays
Runs in browser on office.com with free Microsoft account
Pure .xlsx formulas. Never blocked by corporate IT antivirus
Receive both a clean blank file and pre-filled sample rows
Frequently Asked Questions
Does this template require enabling macros or VBA code?
No. All Datasheetly templates are 100% macro-free (.xlsx). They rely on native modern Excel formulas (XLOOKUP, SUMIFS, LET), never trigger antivirus blocks, and are completely safe for corporate computers.
Are there any recurring subscriptions or extra fees?
None whatsoever. You make a single one-time payment of $9 and own the DRM-free Excel workbook files forever. No monthly recurring charges, no per-seat fees, and no cloud lock-in.
What software versions are required to run this workbook?
Datasheetly workbooks are engineered for modern Microsoft Excel: Microsoft 365 (Windows & Mac), Microsoft Excel 2021+, and Excel for Web (free online via office.com with any Microsoft account). Because our models leverage modern dynamic array formulas (LET, XLOOKUP, FILTER, SUMIFS) and native Excel structured tables, they are designed exclusively for Excel. Older legacy releases (Excel 2019/2016) and third-party spreadsheet viewers do not support these modern formula engines.
Do I receive clean blank files for my company data?
Yes! In your download vault, you receive two separate workbooks: a Sample Data Workbook (with realistic pre-filled rows to inspect formulas) and a Clean Blank Workbook (with all formulas and formats ready for your live data).
What if the template doesn't meet my business needs?
Every purchase is backed by our 30-Day Defect & Satisfaction Guarantee. If any formula fails or the template does not perform as documented, simply contact support for an immediate resolution or refund.
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Datasheetly spreadsheet workbooks and templates are operational productivity calculation tools provided for informational purposes only. They do not constitute certified public accounting (CPA), legal, tax, or medical advice. Templates are not certified or intended for the storage of protected health information (PHI) under HIPAA regulations or fiduciary client trust accounts without independent compliance review. Users are advised to review all financial and operational outputs with a licensed CPA, attorney, or qualified professional before taking formal financial or operational actions.