Nonprofit Grant Tracker, Fund Balances & Functional Expense Report
Track grant awards and remaining balances, indirect cost charges, funds with and without donor restrictions, and a Program / Management / Fundraising expense split.
What This Workbook Does
Fund ledger: opening balance plus revenue minus expenses gives each fund's ending balance, grouped as with or without donor restrictions
Grant tracker: award, direct costs charged, remaining balance, percent spent and days left, with an On Track / Near Limit / Ending Soon / Overspent status
Indirect cost charge = direct costs charged x the grant's indirect rate (or the default rate you set), plus the largest direct spend the award allows
Cash drawn from each grant against costs charged, showing whether you are ahead or behind the funder
Expense check flags a grant-tagged expense booked to the wrong fund or dated outside the grant period
Functional expense report laid out like the Form 990 Part IX columns: natural expense by Program Services, Management and General, and Fundraising, with a program ratio
Dashboard with total awards, costs charged, remaining on grants, program expense ratio and indirect recovered
Worksheets Included
9 TabsUniversal Windows & Mac support with dynamic arrays
Runs in browser on office.com with free Microsoft account
Pure .xlsx formulas. Never blocked by corporate IT antivirus
Receive both a clean blank file and pre-filled sample rows
Frequently Asked Questions
Does this template require enabling macros or VBA code?
No. All Datasheetly templates are 100% macro-free (.xlsx). They rely on native modern Excel formulas (XLOOKUP, SUMIFS, LET), never trigger antivirus blocks, and are completely safe for corporate computers.
Are there any recurring subscriptions or extra fees?
None whatsoever. You make a single one-time payment of $9 and own the DRM-free Excel workbook files forever. No monthly recurring charges, no per-seat fees, and no cloud lock-in.
What software versions are required to run this workbook?
Datasheetly workbooks are engineered for modern Microsoft Excel: Microsoft 365 (Windows & Mac), Microsoft Excel 2021+, and Excel for Web (free online via office.com with any Microsoft account). Because our models leverage modern dynamic array formulas (LET, XLOOKUP, FILTER, SUMIFS) and native Excel structured tables, they are designed exclusively for Excel. Older legacy releases (Excel 2019/2016) and third-party spreadsheet viewers do not support these modern formula engines.
Do I receive clean blank files for my company data?
Yes! In your download vault, you receive two separate workbooks: a Sample Data Workbook (with realistic pre-filled rows to inspect formulas) and a Clean Blank Workbook (with all formulas and formats ready for your live data).
What if the template doesn't meet my business needs?
Every purchase is backed by our 30-Day Defect & Satisfaction Guarantee. If any formula fails or the template does not perform as documented, simply contact support for an immediate resolution or refund.
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Datasheetly spreadsheet workbooks and templates are operational productivity calculation tools provided for informational purposes only. They do not constitute certified public accounting (CPA), legal, tax, or medical advice. Templates are not certified or intended for the storage of protected health information (PHI) under HIPAA regulations or fiduciary client trust accounts without independent compliance review. Users are advised to review all financial and operational outputs with a licensed CPA, attorney, or qualified professional before taking formal financial or operational actions.